Proposed Administrative Policies & Procedures Manual Updates effective February 1, 2025

VICTORIA MOTORCYCLE CLUB – November 19, 2024

Administrative Policies & Procedures Manual

These changes were tabled and approved our Monthly Meeting held on 19, 2024, proposed to take effect for 2025 Season.

Item and Effective Date: February 1, 2025

Initiation Fee and Annual Dues

Per the club by-laws Article 1 – Membership, B – Dues, the Initiation Fee and Annual Dues are reviewed in May/June, or earlier, each year. Any changes must be approved by an Extraordinary Resolution which requires a notice of motion, posting of the notice of motion, and discussion at the following meeting. This motion must be passed with a ¾ majority vote.

Administrative Policies & Procedures Manual-2025 update-proposed-PrG_11.30.2024

Proposed Amendments to the VMC’s Bylaws; November 30, 2024

  • VMC Membership Committee –

Proposed Amendments to the VMC’s Bylaws; November 30, 2024.

Preamble:

  • These proposed Bylaw amendments have been discussed around the table at Executive Meetings over the prior few years. The reason for proceeding now is simply to include these amendments with the previous Bylaw updates adding Family and Youth level which were approved in November, when filing with the BC Societies Registry.
  • These changes were tabled and discussed at the rescheduled monthly meeting on November 21st.
  • A motion was made and approved to publish these recommendations as required and put to a vote as an Extraordinary Motion at next month’s meeting.
  • The suggested changes are highlighted in Red below.
  1. “Extraordinary Resolution” shall mean a resolution passed by a majority of not less than three-quarters of the members entitled to vote as are present at a general meeting of which notice specifying the intention to propose the resolution as an Extraordinary Resolution has been duly given.
  2. Notice of Extraordinary Resolution shall be deemed to have been given to all members, if posted on the website at least two weeks prior to the meeting. All members to be alerted to this posting through a broadcast e-mail. Notice that an Extraordinary Resolution will be presented, must also be given at the regular VMC meeting prior to the meeting at which it will be voted upon.

This Extraordinary Resolution is being circulated by email and posted under Latest News on VMC’s website for consideration and vote at the next regular monthly meeting on December 17, 2024.

VMC Bylaw - 2024 Proposed Amendment Sections only-B_11.29.2024

2024 New Member Orientation & Work Party

To All New 2024 Members,

Director Brent Donaldson will be at the club property on December 7, 2024, to offer those of you who have not completed the requirements of a new membership.

Please contact Brent directly

  • 9:00 am – Orientation
  • 10:00 am – Work Party

Please contact Brent if you have any questions about the orientation at: [email protected]/or workday, 250-532-7644.

If you have questions about whether you have completed your requirements, please contact me at [email protected].

Thank you,

Ellen Voermans

Membership Committee Chair

On Behalf of the Victoria Motorcycle Club

Important Request for VMC club members for a Volunteer for a new VMC Treasurer

VMC requires a new Treasurer, and as such requests that a club member volunteer for this important role. Our current Treasurer of the last decade Perry Chow is unfortunately hospitalized and cannot continue his role as VMC Treasurer. As we are in the process of membership renewals for 2025 and we require someone with some […]